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Community Participants Mapping their Future
COG ( Community Organisation Group )
The RAPID South Eastern Community Forum
Community Based Training
Community information seminars ('' Bridging the information gap '')
Workshop 1 ( Area Implementation Team March 13th 2002)
Workshop 2 ( Community Organisation Group - April 8th 2003 )
Workshop 3 ( Community Organisation Group May 6th 2003 )

Community Participation

Community participation is a core principle of the RAPID programme; therefore the Area Implementation Team (AIT) is committed to the ongoing development of inclusive strategies of participation for residents, voluntary organisations and the wider community, and recognises local knowledge and expertise as the foundation from which the RAPID Strategic Plan has been developed

The AIT recognises the importance of agencies and communities working together strategically to develop an understanding of the needs of communities and supports a partnership approach in resourcing integrated solutions to identified needs.

The AIT will continue building the participation structures within the community of the designated areas so that residents/community reps. can make appropriate recommendations to meet their needs. The AIT will also work towards building the capacity of these communities to be in a position to monitor the effective implementation of these recommendations.

Community Representation

Kilkeny Presently has over 80% community representation, with a number of new committees established in the identified areas over the past 10 months.Efforts will continue to ensure that Kilkenny will have 100% community representation in the identified RAPID areas by October 2003.

Concentration on the development of he Pococke Dela Salle place will be made a priority post August 2003. Also ongoing support will be provided to the new and existing committees and associations.

Community Participants Mapping their Future

With the enthusiasm and co-operation from the people in RAPID areas over 300 residents participated in a number of workshops since October 2002. A number of new community resident / development associations have been assisted and existing associations developed under the RAPID process . We aim to have community representatives for all of the areas identified under RAPID by September 2003.

All new residents associations have been and will continue to be facilitated through the RAPID Process. PRA ( Participatory Rapid Appraisal ) techniques are being used successfully to gather information about each community/neighbourhood quickly and effectively. The community appraisal is a rapid process, it can involve a wide section of the community who do not normally fill in questionnaires or go to meetings. Because it involves across-section of the local community coming together and "holding a mirror up " to their neighbourhood it also creates conditions for consensus-based action planning.

The types of information that can be gathered can include environmental trends, population trends, local history, external and internal influences on the community, aspirations and priorities for the future. The process is facilitated by Newground ,a highly experienced training organisation. The workshops are designed to be informal and enjoyable and last for around 2 hours.



The Kilkenny AIT will continue facilitate newly established community groups take an active role in highlighting present issues within their communities and looks at developing structured methods of bringing such issues to the table. The Community Mapping workshops also provides a forum for individuals to get to no each other and leads to a more united approach to addressing community needs.


The RAPID process in Kilkenny has started to build on existing community structures, and is working closely with all of the community organizations. The process is identifying and empowering communities with no community structures to participate in the programme.



COG ( Community Organisation Group )

In order for each community to participate to it's full potential it was acknowledged that each new communuity should have the opportunity to be represented at COG. COG ( Community Organisation group) set just over eight years ago with the aim of providing a voice for communities in the city and it's surrounds. COG has paid a key role in local decision making providing a forum for local issues to be raised were approached and agreed to accept new groups onto it's structure. In order to implement for the successful transition of new communities onto COG it was decided to set up a training programme designed to assist new participating communities in the transition onto the city based forum. It was also agreed that each new community would join the forum in a structured way with one new community joining per quarter.

COG since its inception philosophy has been based on participation the organisation presently meets once a month.

COG will play a key role in the on-going development of the RAPID process, it's existing structures will provide a forum for the prioritisation of future developments.

COG is presesently made up of, Loughboy Area Resource Center, Newpark Close, St., The Disability sector, a representative from the Traveller community , Kilkenny's Women's Network, Bishop Birch Place, the Butts, Hebron Park and the Eary Years group.

The RAPIDSouth Eastern Community Forum

The further development of the recently established community forum. The idea for the setting up of a South Eastern Community forum evolved from the First South Eastern RAPID Conference held in Kilkenny in Feb 2003. The forum will will play a key role in cementing community links in existing RAPID urban areas through the sharing of experiences , idea generation, and the encouragement of best practice. The forum and community participants will be supported by each RAPID.

Community Based Training

To continue to provide relevant training to the participating communities Following the Community Mapping workshops it wasidentified that there is a need to run a training programme in generic community development practices and running an effective committees. As a follow on from these training we intend to develop other programmes depending on the respective community needs e.g. action planning, funding applications, team building etc.

Community information seminars ( '' Bridging the information gap '' )

We have identified that there is a need to host a generic community information session, providing a forum for development workers, agencies, and voluntary organisations to make presentations on services available.

Project Proofing / Prioritisation Process

Introduction

The County Social Inclusions Measures Group have asked the Kilkenny Area Implementation Team to look at developing a Project Proofing / Prioritisation system in conjunction with Community representatives. The Kilkenny RAPID AIT have commenced the process in conjunction with the COG the Kilkenny Community Organisation group.

It is acknowledged that this process is a pioneering one and aims to build on existing structures both at agency and Community level. The process on presentation to SIM is one which could be mirrored across the County. It is also acknowledged that there is no relevant National system in place at community level and that time should be given to developing the process.

The project proofing process is not about prioritising existing projects in identified RAPID areas rather encouraging a strategic and generic focused approach to inclusive project development and application.

What are the benefits of the project proofing process ?

The project proofing process will create a Strategic / Focused voice and approach to attaining identified resources from the relevant agencies and Departments.

The process will potentially

Build on existing structures '' Integration ''
Eleviate overlapping of services
Create Focused themes ( leads identification of best practice )
Pioneering ( best practice )
Lead to coherence starting at local level ( More strategic )
Maximise existing resources
Maximises Impact on the Ground
Decision making begins at community level
Influence agency policy at a County Level
Enhance the success of project proposals

Progress to date ( Workshops )

A number of workshops have taken place with both the AIT and the COG ( Community Organisation Group )

Workshop 1 ( Area Implementation Team March 13th 2002)

Group ( AIT )
Actions
Qs. What does prioritisation mean
More control of local decisions
Realisticl
Prioritises resources
Initiates mapping
Not policing
Becoming more strategic
Highlights needs
Participative

A Policy Statement to be developed

Consultation workshops to be organised with community representatives.

The AIT agreed that the Community reps should play a key role in how the proofing criteria is developed prior to presentation to the AIT and AIM


Workshop 2 ( Community Organisation Group - April 8th 2003 )

Group COG Topics / Issues
Actions
General interest in the process but some concernsl
The prioritisation process should be taken slowly
Yard sticks are needed to identify priorities ?


Themes to be identified
Solutions (Community proofing)
Proofing will ensure community needs are met accurately
Proofing criteria should be established at the next workshop i.e. a community agreed checklist


Workshop 3 ( Community Organisation Group May 6th 2003 )

Group COG Topics / Issues
Actions

Presentation made on the benefits of project proofing.

Task Sheet 1 and 2 distributed.

Community Checklist for Project proofing ?

Examples discussed included.

Have we looked at existing services in the area.
Has a need analysis been completed
Is it possible to include the local communities ( strengthen case )
Does the application fall into the strategic plan.
Can a joint application been completed.

NB it was highlighted that the checklist should not be complex with i.e.with limited questions, it was also agreed that this is not a compulsory exercise but it would be encouraged.

What headings do you think should come under targeted groups / themes ?

Examples discussed included

Childcare, Asylum seekers, Capacity building for new communities, Long term unemployed, People with Disabilities, Mens Issues ,Community Health, Transport, Community Safety,Domestic Violence, Homelessness, Lone Parents, Drugs & Alcohol, The elderly, Housing, Amenities,Playgrounds, Family Supports, sports facilities, the elderly.Target groups in the interim plan includes.

NB it was agreed that project proofing and prioritisation was not.


Policing


Approving


Monitoring


It was agreed that the process would be of benefit, and it was agreed that the final checklist / themes should be agreed at the next meeting.


- Note - Areas of need identified from the general community needs analysis include.